Covid-19 Guidance Policy

 Disclaimer: The information in this document is intended as guidance only and should not supersede any medical or scientific advice released by Governments and/or Local Authorities and/or Medical Experts.  The information is for guidance and suggestion purposes only.

 

We hold no responsibility for errors or accidental lack of acknowledgment or attribution of secondary sources.  

 

Introduction

Due to the Covid-19 pandemic, social distancing and other measures are going to have to be considered and put in place to prevent the further spread of Covid-19.  As a performing arts school, we are required to limit the number of students attending classes to ensure that all of our students are social distancing and everyone is safe

 

JSDA Dance Academy will only resume regular classes when it is safe to do so and by following the advice of the Government.  With this in mind, it is likely that JSDA will need to do a phased return and/or stagger our classes and/or alter the timetable so that we can social distance all of our students and staff safely

 

It is important to note that all of the information in this document is only guidance and has been put together based on the Government guidance and our own expertise, and will be updated when circumstances start to phase

 

 

What’s included in this document:

  1. Introduction

  2. Good Hand Hygiene

  3. Coughs & Sneezes

  4. Feeling Unwell

  5. School Plan

    1. Prevent

    2. Manage

    3. Mitigate

  6. Face Masks

  7. Stay at Home and Shielding

  8. Risk Assessment

  9. Social Distancing

  10. Ventilation

  11. Toilet Facilities

  12. First Aid

  13. Payments

  14. Track & Trace

 

 

 

 

Good Hand Hygiene

It is our policy until further notice that all students, staff and visitors must:

  1. Wash their hands before leaving home or last place, to come to JSDA

  2. Upon entering the studio use hand sanitiser, or alternatively wash their hands

  3. Before and after eating wash their hands and/or use hand sanitiser

  4. Before and after each class to wash their hands

  5. After using the toilet wash their hands

  6. Before and after using any shared items wash their hands and/or use hand sanitiser

  7. To use a tissue / elbow if a tissue is unavailable, and wash their hands straight after

  8. Wash their hands and/or use hand sanitiser before leaving the studio

 

Failure to follow these will result in the person (child and/or adult) being required to leave.  Hand sanitiser will be available in the main entrance foyer area.  Should there be no hand sanitiser available, all persons should go to the nearest toilet to wash their hands

 

The toilets will be checked between each lesson to ensure that there is a sufficient amount of hand soap available

 

We ask that each individual washes their hands regularly

 

It is important to remember that washing hands with soap and water for 20 seconds is more effective than using hand sanitiser

 

 

Coughs and Sneezes

Good hygiene practices must be followed;

  • Catch it in a tissue, then bin the tissue and then wash hands thoroughly

  • Students will be reminded of this at the start of each lesson

  • Tissues will be available in the studio

  • If there are no tissues available, then cough or sneeze into the crook of the arm (elbow area) preventing ejection or distribution of the cough or sneeze.  Hands should be washed immediately and the arm if it is a bare arm

  • Dispose of tissues into the nearest bin immediately

  • Posters will be placed around the building to remind students of the above information

 

 

Feeling Unwell

If a person becomes unwell prior to attending JSDA and displays symptoms of the coronavirus, typically flu like symptoms, then they should not attend classes but should inform the School Principal that they have symptoms and when they first noticed the symptoms.

 

Staff will commit to the wellbeing of each student and visitors whilst in the premises, and if they show/have any signs of COVID-19 (temperature, cough and difficulty breathing), they will be sent home to follow Government regulations.

 

If a person is unwell whilst at the school this must be reported IMMEDIATELY to the School Principal.  If you believe that you or a person you live with has contracted the coronavirus then you must contact the NHS on 111, or if it is an emergency on 999.

 

 

School Plan

This plan is to help prevent, manage and mitigate the risk of Coronavirus (COVID-19) at JSDA, and is likely to change and adapt to Government guidelines

 

Prevent

  1. All staff and students should follow the good hand hygiene outlined above

  2. Posters informing of the Coronavirus risk, and good hygiene practices will be displayed throughout the building

  3. Surfaces and equipment including mats for acro will be cleaned before and after each use using a suitable cleaner

  4. Staff will ensure that students are following good hand hygiene practices

  5. Staff should raise any concerns immediately

  6. Toilet areas are to be checked before and after every class, with cleaning conducted if required

  7. Door handles and any surfaces will be wiped down before and after every class

  8. Staff should challenge any person not following good hand hygiene practices

  9. Parents/Carers are to wait outside of the premises of the main door when dropping off and collecting their child, keeping social distancing measures.  Only students and staff will be admitted into the venue

  10. Staff should remain up to date with the latest developments of the Coronavirus

  11. Students, parents, staff and visitors should inform the School Principal if they have been or are at risk/contact with Coronavirus

  12. Any persons should inform the School Principal if they have to self-isolate

  13. Classes may be changed to online lessons should a staff member be unable to teach in the event that they are required to self-isolate, a student or visitor develops symptoms or the building is closed due to another hirer of the venue becoming unwell with suspected Covid-19 symptoms

  14. All persons who enter in the building will have to social distance from each other

 

Manage

  1. If a person becomes unwell isolate the person in the designated area (disabled toilet), telling them to remain where they are.  The route and class should be moved to an area where there are no other people 

  2. Inform the School Principal or staff member immediately

  3. The appropriate medical services must be contacted for the person feeling unwell

  4. Do not allow anyone to use the rooms the person has been unwell in

  5. The Site Manager must be consulted regarding cleaning

  6. Cleaning as per the outcome of the discussion, if appropriate to do so

  7. All waste from cleaning and any rubbish that might have come into contact with the person who is unwell should be double bagged and disposed of in line with NHS/Public Health England advice

  8. The person in charge of the building/venue must be informed

  9. Staff are to have all contact information for persons in charge of the building/venue

  10. JSDA will remain open, or close if specifically advised to do so by the venue, NHS or other Government organisation

  11. If the case is confirmed, a risk assessment with the relevant authorities will be undertaken to establish the best action to take

  12. If anyone has been in contact with the person confirmed as having the coronavirus (COVID-19), they must self-isolate for at least 14 days, and if they feel unwell should seek medical help.  The definition of a contact includes;

    1. Any pupil or staff member in close face-to-face or touching contact including those undertaking small group work (within 2 metres of the case for more than 15 minutes)

    2. Talking with or being coughed on for any length of time while the individual is symptomatic

    3. Anyone who has cleaned up any bodily fluids of the individual

    4. Close friendship groups

    5. Any pupil, student or staff member living in the same household as a confirmed case

  13. If someone contracts coronavirus, parents/carers and staff will be informed about the risk and steps to take

 

Mitigate

  1. It might be the case that JSDA decides or be required to close to minimise the risk to students and staff

  2. If JSDA is made aware of the coronavirus in one of the studios we rent, we may make the decision to ask students not to attend.  Likewise, this is the case for staff too

  3. In the case that JSDA is closed, in order to provide a meaningful continued engagement, we will provide online tuition for students to follow through an online learning environment/web service with Zoom.  This will ensure students are still able to receive tuition and helping ensure the sustainability of the school.  If this is the case;

    1. We will advise students and their parents/carers when this will commence and instructions of access

    2. This would be led by the staff

  4. Staff and students will be advised of when the recommencement of JSDA will happen with as much notice as possible

  5. Contingency planning will take place to seek an alternative venue if it were needed due to continued closure of the current venue or if a larger venue is required to enable social distancing

  6. To sustain and mitigate risks all staff, students and parents should continue to use this policy to remind themselves of ongoing good working practice and measures to take in relation to coronavirus

 

 

Face Masks

Face coverings (or any form of medical mask where instructed to be used for specific clinical reasons) should not be worn in any circumstance by those who may not be able to handle them as directed (for example, young children or those with special educational needs or disabilities) as it may inadvertently increase the risk of transmission.  It is important to recognise that wearing a mask poses the danger that if you keep tampering and adjusting it, you are touching your face and increasing the risk of infection.  It is also noted that wearing a mask whilst exercising can be very dangerous and can lead to suffocation, therefore, face masks will not be allowed to be worn during classes at JSDA

 

For children and adults 11 years and over, we are requesting to and from the studio, that face masks are worn.  Whilst it is not mandatory for children under the age of 11 to wear them, we do ask where possible to enhance our safety protocol at JSDA that this age group also does wear them

 

Stay at Home and Shielding

Staff and students should not attend JSDA if they have symptoms or are self-isolating due to symptoms in their household.  Staff and students should self-isolate for 14 days from noticing symptoms 

 

 

Risk Assessment

JSDA has carried out a Risk Assessment before re-opening.  This assessment addresses risks associated with coronavirus, so that sensible measures can be put in place to control those risks for children, parents, visitors and staff.  We will continue to keep our Risk Assessment updated in line with Government guidelines.  If you wish to see a copy, please email us at jsdadanceacademy@gmail.com or check the website www.jsdadanceacademy.com for all legal documentation

 

 

Social Distancing

Below are some of the new procedures we will be adapting to at JSDA to keep social distancing in the studio and/or reduce the risk of infection.  It is important to note, that some of these procedures may change to adapt to Government guidelines;

  1. Students who attend on a termly basis (in advance) will be given first refusal

    1. Unfortunately, for the time being we will not be allowing students to attend on a drop-in basis to limit the risk of transmission

  2. We may stagger the return of our students to the school.  We would prefer for all students to have the chance to get back to the studios, so would limit the amount of classes they would be able to attend to start with, resulting in a smaller timetable

    1. 10-minute intervals between different classes with different students will be required in order for cleaning

  3. Classes could reduce in timing and staggering age groups throughout the afternoon/evening.  For example, our younger students would attend for the first few hours, splitting them into smaller groups for social distancing purposes.  Once our younger students have had some classes in the studios, they would then be sent home and older students would commence and so on

  4. Classes may require reducing the number of people each person has contact with by using ‘fixed teams’ or ‘partnering’ (so each person would be in a class with the same people)

    1. Note that it is unlikely that the ‘fixed team’ approach will be possible dependant on which classes each student is enrolled into

  5. Making classes smaller and shorter by splitting larger classes in two and having staggered breaks

    1. Classes will have no more than 15 students, 1 staff member and 1 volunteer until further notice

  6. Some styles of dance will involve reduced movements around the studio as we won’t be able to conduct travelling exercises or corner work.  This may result in extra stretching, technical exercises or non-travelling choreography

  7. Although our students should be going full out in every class, our staff will be limiting this as perspiring could contaminate other people’s working spaces, and leads to excessive breathing causing further chances of transmission

  8. Contact work for example lifts or holding hands will not be allowed until further notice

  9. All teaching corrections will be given verbally only

  10. Classes will be taped out to ensure that each student has a particular area to dance in, whilst keeping social distancing at 2m2 per box

  11. Water bottles must be full and labelled with students’ names when coming into the venue and must be kept in each students’ dancing area

  12. Students will not be allowed to bring in any food to the venue.  Please make sure they have eaten before entering into the building

  13. Any items brought into the venue must be kept in each person’s individual space.  Please limit the amount each student brings in as this will reduce their area for dancing

    1. Should students require to bring with them a bag, these must be hung on the pegs in the corridor and only the essentials should be taken into the studio with them i.e.

      1. Bottle of Water

      2. Dance Shoes

      3. Hoodie etc.

  14. Students are to arrive to the studio dressed ready for their classes in the correct uniform.  Students will not be allowed to change until leaving the premises

  15. All students and staff will be required to wear footwear.  No bare feet or foot thongs will be allowed

  16. Chairs, mats, surfaces and any other equipment used will be cleaned thoroughly before and after each use from an individual

  17. The Kitchen area will be strictly out of bounds unless to walk through as a one-way system

  18. Parking on the side of the building is for staff and volunteers only and cars will be parked as far from the door as is possible

    1. Anyone who requires a car to get to the premises, will need to park in either; Watermeadow Car Park or Town Council Car Park, and walk to drop off / collect their child

    2. We suggest, if in close proximity to the facility that you either walk or cycle to the studio

    3. Any disabled students or parents are to contact JSDA by email at jsdadanceacademy@gmail.com so that we can arrange suitable access and notify of any changes

  19. Students and parents will be required to queue outside the entrance door to the building by the wall keeping distancing measures

  20. Parents will not be admitted inside the building unless there is an emergency

    1. Any chaperones to students with special needs will be allowed in the premises but will still be required to keep social distancing measures

  21. Students will be welcomed in to the building by staff up to 5 minutes before the beginning of the lesson

  22. Students and parents should not queue to the entrance until up to 5 minutes before their class is due to start

  23. When exiting the building, students will leave through the emergency exit from the Main Hall where parents will need to collect them

  24. Staggered arrival and departure times will be enforced to reduce any crowding in and out of the building

    1. We will timetable to make sure any students who are in more than one class have back-to-back lessons to accommodate as many students as is possible

  25. All rubbish (including tissues) must be placed inside the bin provided in the studio

  26. Please can parents reinforce these rules to all students

  27. In response to the new guidance, all parents must complete a waiver to agree to the new protocols

  28. Performers classes will be postponed until January 2021, where we hope restrictions and guidance will have relaxed

 

 

Ventilation

Fresh air will be circulated throughout all rooms with doors and windows kept open to provide ventilation

 

 

Toilet Facilities

  1. Students will be allowed to use the toilet facilities, but only one person may use them at any one time

  2. In the event that a student, staff member or other person in the venue becomes unwell with suspected Covid-19 symptoms (temperature, cough and difficulty breathing), they will be required to go to the designated safe area (disabled toilet) whilst the remaining persons in the building need to leave the premises 

 

 

First Aid

  1. Should any student, staff member or parent require first aid, our trained team will perform using PPE including;

    1. Gloves

    2. Resus masks for emergency first aid

    3. Face masks for general first aid

 

 

Payments

  1. Any payments that are due, are requested through online banking only, with no cash or cheques

  2. Should online banking become an issue, please contact us via email at jsdadanceacademy@gmail.com where we will make alternative arrangements to suit you

 

 

Track & Trace

  1. Any persons who enter into the building will be required to submit their name, phone number and the time they arrived and left the building.  This information will be held for 4 weeks (in line with GDPR legislation)

  2. Registers will be taken for all students at the beginning of each class so they are not required to submit the above information

  3. Any updates to contact numbers or medical information must be submitted via email to jsdadanceacademy@gmail.com as and when there is such update

 

 

As stated, the above information in this document is only guidance and has been put together based on the Government guidance and our own expertise, and will be updated when circumstances start to phase.

 

Should you have any further questions or extra information you think would be beneficial to the school at this time, please contact us via email at jsdadanceacademy@gmail.com

 

Date: 10th August 2020

 

Covid-19 Guidance Policy

Contact

Johnny AISTD, IDDC, AAC1

Principal 

Tel: 07525 741 995​

jsdadanceacademy@gmail.com

www.jsdadanceacademy.com

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